Paycheck Protection ProgramAs part of the CARES Act approved by Congress on March 26, the government enacted the Paycheck Protection Program (PPP). The program consists of loans worth 2.5x a company’s monthly payroll, up to $10 million. Loans from the PPP offer 1% interest for a term of 2 years. Loans from the Paycheck Protection Program are also forgivable so long as you use the disbursement to keep all your employees on your payroll and use the remaining funds for eligible allocations. The SBA and the federal government have determined what constitutes an eligible allocation.
Approved Loan Uses and StipulationsThe loan disbursement from the PPP can be used for payroll costs, employee benefits, mortgage interest payments, rent payments, utilities and interest on other debt accrued prior to February 15, 2020. While the government has approved several uses for the PPP disbursement, in order to qualify for forgiveness, at least 75% of it must be used for payroll costs. The other 25% of the loan can be used for the other qualified expenses. Eligible payroll costs include:
- Employee compensation, up to $100,000 per employee
- Payment for parental, family, medical or sick leave
- Taxes assessed on employee compensation
Maximizing PPP ForgivenessIn order to maximize forgiveness, your business will need to diligently maintain documentation to take back to your lender after the loan period is up. You’ll most likely need to provide your lender with:
- Employment and Wage Documentation
- Receipts and Invoices
- Official Certification
Tracking StrategiesTracking the way your business allocates your Paycheck Protection Program disbursement is vital to maximizing the forgiveness of your loan. If your business was also approved for an SBA funded Economic Injury Disaster Loan (EIDL), you must allocate the funding to different expenses. Using the following tracking strategies will help you understand how to apply the funding to your business in the best way possible. Track other Approved Expenses Maintain two separate spreadsheets for tracking Paycheck Protection Program allocations. For one spreadsheet, multiply the amount of your loan disbursement by 0.25. This determines how much of your loan can be used for approved non-payroll expenses. In the second spreadsheet, keep track of the remaining 75% of the loan disbursement for payroll and employee benefit expenses. As you use the funding for approved expenses, separate the deductions by the approved category. Maintain receipts, invoices and records of each of the recorded payments in a single, easy-to-access digital file.
Add Supporting DocumentationIn addition to your well-organized spreadsheet, maintain additional documentation that validates the expenses you are recording. These documents include:
- IRS payroll tax filings
- Mortgage/rent agreements
- Utility accounts in the business’ name
- Previous tax returns
Build a Cashflow ForecastA cashflow forecast is a 13-week financial model that shows where your available cash will be going. The forecast should be updated weekly to ensure that each of your financial decisions is backed financially. The forecast will help you determine how best to distribute your disbursement, whether it’s payroll or utility payments. As you determine how to allocate your funding, your cashflow forecast will also help you decide whether to seek other outside funding, like an Economic Injury Disaster Loan distributed by the SBA. Understanding where your funding is going is vital to making sure you use it wisely and in a way that maximizes your forgiveness.
Get started with America’s best
bookkeeping service for small businesses.
Get a free consultation, and see why thousands of small business owners trust Better Accounting with their books.